Purchase of Laptops and Related Equipment

The bidder or persons with powers of representation, management or control may be excluded for relevant convictions, including participation in a criminal organisation, corruption, fraud, terrorist offences, money laundering or terrorist financing, child labour or human trafficking. Other grounds include unpaid taxes or social security contributions; bankruptcy, insolvency, liquidation, an arrangement with creditors or suspended business; serious professional misconduct; breaches of environmental, social or labour obligations; agreements intended to distort competition; an unmanageable conflict of interest; involvement in preparing the procurement where an resulting advantage cannot otherwise be prevented; and serious or repeated failures under previous contracts leading to early termination, damages, a price reduction, penalties or comparable sanctions. Exclusion may also apply if the bidder provides false or misleading information, withholds required information, fails to provide requested supplementary documents, seeks confidential information improperly or attempts to influence the buyer’s decisions. National grounds include enabling the employment of a foreign national without a legal basis, breaching international sanctions and relevant tax offences. The bidder must declare whether any ground applies. Where permitted, the bidder may provide evidence of measures taken to restore its reliability. For tax or social security debt, the stated threshold is EUR 0; the notice also explains that a tax-debt certificate is not issued for debt below EUR 100, excluding interest not established by an administrative act, or where payment has been rescheduled.

For all three lots, the bidder’s average annual turnover in the relevant field—computer sales and related services—over the financial years 2023, 2024 and 2025 must be at least EUR 400,000. If information cannot be obtained from public registers without significant effort, the bidder must provide requested explanations, data or documents within five working days of the request. For all three lots, the bidder must have properly completed at least four contracts for the sale of desktop computers and/or laptops between September 2023 and October 2026. For each contract, provide a description of its subject, the other party’s name and registration number, the contract start and end dates, and its value. The manufacturer of the offered computers must have a certified service and repair representative in Tallinn; provide the representative’s address. The bid must accept all tender-document requirements without conditions and comply with the technical specifications. Provide a product description that enables the buyer to check compliance, and submit the participation application using Form 2. Identify any documents containing trade secrets in a separate list, mark those documents accordingly and explain why they are confidential. Joint bidders must appoint a representative and submit the Form VIII power of attorney and confirmation of joint and several liability. Provide the names and personal identification codes of authorised representatives not shown in the commercial register, or confirm that there are none. Submit the price in the structure specified in the pricing worksheet. The offered goods must be new, unused, in original packaging and function as intended by the manufacturer. For Lots 2 and 3, the goods must be fully configured by the manufacturer, and the bidder must be entitled to sell them in Estonia; provide the manufacturer’s confirmation. For Lots 2 and 3, the computers must be certified for Windows 11 under the Windows Hardware Compatibility Program and listed as Microsoft Windows Compatible Products. They must also meet EPEAT Silver or Gold requirements. Lot 2 computers must comply with the WEEE Directive; computers in Lots 2 and 3 must comply with the RoHS Directive. Provide the required confirmations or certificates. The offered goods must not be subject to international sanctions or originate from sanctioned regions. Where equivalence is claimed, explain it and provide supporting evidence. For all lots, provide a warranty from delivery of at least 24 months for laptops and docks and at least 12 months for laptop batteries. It must cover repairs, a replacement product during repairs and battery defects, without additional charges. Declare all REACH Candidate List substances present above 0.1% by weight in the product and the specified components and accessories, or declare their absence, and provide supporting evidence. Offer a reuse and recycling service for retired equipment that complies with Directive 2012/19/EU. Describe how collection, confidential handling of storage media and data deletion, and dismantling for recycling or disposal will be arranged. If not part of a producer responsibility organisation, provide evidence of an authorised waste-management partner or, if handling waste directly, an environmental permit. The bidder must confirm that Russian-linked subcontractors or suppliers of the specified kinds will not account for more than 10% of the contract value.