Purchase of an electronic processing and archiving solution service for expense documents

The bidder must declare whether it, or any member of its administrative, management or supervisory body or representative, has received a final conviction within the last five years for participation in a criminal organisation, corruption, fraud, terrorist offences, money laundering or terrorist financing, unlawful use of child labour or human trafficking. Where relevant, the bidder must describe the conviction and exclusion period and any measures taken to demonstrate its reliability. Exclusion grounds include unpaid taxes or social security contributions and unpaid local taxes in the contracting authority’s area. The Estonian tax authority does not issue a tax-debt certificate where the debt is below EUR 100 or payment has been rescheduled. The bidder must also declare whether applicable environmental, social or labour-law obligations have been breached, or whether it is insolvent, bankrupt, being wound up, has entered into an arrangement with creditors, or has suspended its business activities. Other grounds include serious professional misconduct, agreements distorting competition, an unresolved conflict of interest or improper involvement in preparing the procurement, and early termination of a previous contract or related damages or comparable sanctions. Grounds may also include providing false information, failing to submit required information or documents, improperly influencing the contracting authority’s decisions, or seeking confidential information. National grounds include enabling a foreign national who is unlawfully present in the country to work or breaching a foreign national’s working conditions, being subject to international sanctions, owing local taxes, and having been convicted of a tax offence. The applicable grounds are assessed under the legislation and procurement documents; the bidder may be asked to explain the circumstances and any remedial measures taken.

For each of the last three financial years completed by the start of the procurement, the bidder’s annual net turnover must be at least EUR 100,000. A bidder established or commencing business more recently must provide turnover data for its period of operation. If the data are not freely available in a public register, the bidder must provide evidence of turnover at the contracting authority’s request. During the 36 months preceding the start of the procurement, the bidder must have completed at least three service contracts equivalent to this procurement. Each equivalent contract must have included both digitisation of expense documents and invoices and electronic processing of purchase and sales invoices. A continuing contract counts if services have been provided under it for at least 12 months. The bidder must provide descriptions and information on the contract value, period and customer. By the tender submission deadline, the bidder must hold a valid ISO/IEC 27001 certificate or provide equivalent evidence from an independent body concerning its information security management system. Equivalent evidence from bodies in other EU Member States is accepted. If the bidder cannot provide the specified evidence for reasons beyond its control, other evidence of equivalent information security measures may be submitted. The tender price must follow the structure specified in the service price form. By submitting a tender, the bidder confirms acceptance of all procurement-document conditions; conditional tenders are not permitted. A joint tender must include the power of attorney for the joint bidders. The bidder must identify and justify any information claimed as a trade secret. Prices, component prices and numerical data relating to the evaluation criteria for service tenders may not be classified as trade secrets.