Compliance requirements
The procurement passport asks the tenderer to declare whether it or any relevant representative has, within the previous five years, been convicted of participation in a criminal organisation, corruption, fraud, terrorist offences, money laundering or terrorist financing, or child labour and human trafficking offences. It also covers breaches of tax or social security payment obligations; bankruptcy, insolvency, liquidation or comparable proceedings; arrangements with creditors; assets managed by a liquidator or court; suspended business activity; serious professional misconduct; agreements intended to distort competition; conflicts of interest or involvement in preparing the procurement; and early termination of previous contracts, damages or comparable sanctions.
The tenderer must also disclose breaches of environmental, social or labour-law obligations, false or misleading information, withheld information or documents, failure to provide requested documents, and attempts to obtain confidential information to gain an improper advantage. National grounds include enabling unlawful employment of foreign nationals, being subject to international sanctions, convictions for tax offences, and restrictions on the right to participate based on the tenderer’s place of establishment. The tenderer must disclose relevant circumstances and may provide information on remedial measures where permitted. The buyer may request further evidence, including to verify potential sanctions-related grounds.
Qualification criteria and exclusion grounds
The documents set no minimum turnover, prior-experience threshold or other quantified financial or technical qualification threshold. The freezer’s technical requirements are set out in a separate technical specification in the tender documents.
The tenderer must submit a technical offer identifying the manufacturer and model and listing the technical parameters. Relevant brochures, manufacturer’s technical documents and other evidence of compliance must accompany the offer. The freezer must be new, and the offer must remain valid for at least three months from the submission deadline.
The warranty must last at least 12 months from handover and cover transport, spare parts, accessories and labour. During the warranty period, the tenderer must provide telephone technical support on working days and respond on the same working day between 8:00 and 17:00. For faults, a technician must arrive and begin diagnosis or repair within two working days after notification.
The price must include delivery to the University of Tartu Institute of Genomics, Estonian Biobank, Riia 23b, 51010 Tartu, Estonia; internal transport of the freezer is not required. After the buyer has placed the freezer in its final location, the tenderer must install and initially configure it at a time agreed with the buyer and provide initial training to the buyer’s representatives. The tenderer must provide confirmations of the warranty, technical support, fault response, delivery, installation, configuration and training arrangements.
The tenderer must confirm acceptance of the tender and contract conditions. If the signatory’s authority is not evident from the relevant register, a power of attorney in the prescribed form is required. For a joint tender, the tenderers must appoint a representative and submit the prescribed authorisation, confirmation of joint and several liability, and a procurement passport for each tenderer. The technical offer must include the required information and documents. If equivalence is claimed, it must be explained and supported by evidence. The tenderer must also provide the required declarations concerning sanctions and ownership, and disclose representatives whose details are not available in the relevant register. No award criteria are specified in the provided documents.