Compliance requirements
A bidder confirms that neither it nor its representative or a member of its management or supervisory body has received a final conviction within the last five years for participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering or terrorist financing, unlawful child labour or human trafficking, unless any resulting exclusion period has expired. Where permitted by law, the bidder may describe measures taken to restore its reliability.
Unpaid taxes or social security contributions may be grounds for exclusion. The notice states a threshold of EUR 0; for Estonian tax debts, a certificate is not issued where the debt is below EUR 100 or payment has been deferred. Grounds may also include breaches of environmental, social or labour obligations; bankruptcy or insolvency; liquidation; an arrangement with creditors; assets being administered by a liquidator or court; or suspended business activities.
Other possible grounds include serious professional misconduct, agreements intended to distort competition, an unavoidable conflict of interest, an unfair advantage gained through involvement in preparing the procurement, material or repeated breach of a previous contract, and false statements, withholding information, failure to submit required documents or improper acquisition of confidential information. Participation may also be barred because of a conviction for enabling an unlawfully present foreign national to work, international sanctions, a tax offence or a bidder-location restriction specified in the tender documents. Check the procurement documents for details and any applicable exceptions.
Qualification criteria and exclusion grounds
The bidder must be registered in the commercial register of its country of establishment where registration is required by that country's law. The bidder’s average annual net turnover for the last three financial years completed by the start of the procurement, 1 January 2023 to 31 December 2025, must be at least EUR 900,000. Joint bidders may aggregate their figures; if relying on another entity’s resources, the bidder must also provide that entity’s ESPD.
The bidder, or the joint bidders collectively, must have acted as main contractor and completed at least one similar contract during the 60 months preceding the start of the procurement. A similar contract is a project to construct a public road that includes at least asphalt paving and utility networks; the client must have accepted the works. The bidder must provide details of the works and contracting parties, including the contract subject, duration and description of the similar works. The contracting authority may request evidence of proper completion. Another entity’s experience may be relied on only if that entity performs the relevant part of the contract itself.
The works must be managed by a project manager who will participate directly in contract performance and hold at least a Level 7 chartered road engineer qualification, specialising in roads, or an equivalent qualification. The bidder must also appoint a site manager who will participate directly and hold at least a Level 6 road engineer qualification, specialising in roads and with competence in construction management, or an equivalent qualification. For both individuals, provide their name, qualification, and the number, issue date and issuing body of the supporting document. A foreign bidder must provide evidence issued by the competent authority or professional organisation in its country; documents not in Estonian or English must be accompanied by a notarised translation.
The bid must comply with the procurement documents and must not be conditional. Prices must follow the prescribed structure, and the completed Form 1 must be included. For a joint bid, submit Form 2 and appoint an authorised representative from among the joint bidders. A site visit is mandatory: the request must be sent through the procurement register’s communication channel and include the proposed date, time and contact details of attendees. The bid must confirm the visit and identify the attendee. A bid from a bidder that has not visited the site will not be considered.
If the bidder relies on another entity’s resources, it must submit signed Form 4. If subcontractors will directly perform works, submit Form 5 with the work description, percentage of the estimated contract price, and each subcontractor’s name, registration code and legal address. If a key person is not employed by the bidder under an employment contract, Form 3 must be submitted. For a joint bid, submit the joint-bid confirmation; if a form does not apply, provide it blank. Where equivalence is relevant, explain it and provide supporting evidence. The bidder must confirm that it will not use a subcontractor that is subject to replacement under the stated rules.
The compliance document also includes environmental requirements concerning furniture: wood used in furniture must come from a legal source, with evidence supplied on delivery; substances on the REACH Candidate List present above 0.1% by mass must be declared, with evidence of their presence or absence provided on delivery. Furniture must be repairable and dismantlable, with instructions supplied. The furniture warranty must be at least two years, and spare parts must remain available for at least two years after delivery. Check the tender documents to confirm whether these furniture provisions apply, as the stated procurement subject is business-area infrastructure construction. The supplied text does not specify an award-criteria scoring system.