Compliance requirements
The bidder must confirm that none of the exclusion grounds applies to it under the Estonian Public Procurement Act. These grounds include specified convictions involving the bidder or persons authorised to represent, manage or control it, including participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering, unlawful employment or exploitation of foreign workers, and child labour or human trafficking. Exclusion also applies where the bidder has outstanding tax, social security contribution or environmental charge debts, or where awarding the contract would breach an international or Estonian government sanction. The bidder must confirm that it has no such grounds. Supporting documents must be included where required; bidders registered in Estonia are not required to submit documents that the contracting authority can verify itself.
Qualification criteria and exclusion grounds
The bidder must be entered in the commercial register or an equivalent register where required by the law of its country of establishment. Foreign bidders subject to such a registration requirement must provide a valid registration certificate; the contracting authority will verify the details of Estonian-registered bidders itself.
For each of the last three financial years completed by the start of the procurement—2025, 2024 and 2023—the bidder must have total net turnover of at least EUR 300,000. A bidder established or commencing business less than three years ago is assessed for the completed financial years during its period of activity. Joint bidders may aggregate their turnover. The bidder may rely on another entity’s resources if it demonstrates that the resources will be available for contract performance; the bidder and that entity are jointly responsible for proper performance.
The bidder must provide two types of references, each completed within the 36 months preceding the start of the procurement: (1) at least one service contract involving implementation, modernisation, migration or version upgrading of an industrial automation and process control system, with a relevant contract portion worth at least EUR 100,000 excluding VAT; and (2) at least one contract for supplying servers, workstations and related operating systems and software for industrial automation or process control, with a relevant contract portion worth at least EUR 50,000 excluding VAT. For the equipment reference, the supplied equipment must be comparable in technical characteristics and functionality to that described in the technical specification. The relevant work must have been completed within the 36-month period, even if the wider contract is still ongoing. The bidder must submit the required service and equipment reference lists, including the contract name, customer, value excluding VAT, performance period, work description and customer contact details. Another entity’s resources may be relied on only if that entity personally performs the relevant part of the contract.
The offer must comply with the procurement documents and must not be conditional. The bidder must submit the price using Form 2 and the electronic price form, in euros excluding VAT and to two decimal places; the project schedule using Form 4; and Form 3 with the proposed service team’s experience and CVs. Technical documents confirming the type and specifications of the offered equipment, such as technical data or equipment passports, must also be provided. The minimum warranty period is 12 months; any additional warranty period may be offered in months and can earn up to 10 evaluation points. The bidder must confirm compliance with the requirements and provide evidence of equivalence where relevant. It must also confirm that the goods are not subject to international sanctions and do not originate from sanctioned regions, disclose any relevant conflict-of-interest or competitive-advantage circumstances, and identify any claimed trade secrets with reasons. Joint bidders must appoint an authorised representative and submit the relevant power of attorney.