Procurement of diplomatic mail courier services

The bidder may be excluded for final convictions within the previous five years, or while an exclusion period remains in force, for participation in a criminal organisation, corruption, fraud, terrorist offences, money laundering or terrorist financing, child labour or human trafficking. Other grounds include unpaid taxes or social security contributions; breaches of environmental, social or labour law; bankruptcy, insolvency, liquidation, an analogous procedure, creditor arrangements, assets managed by a liquidator or court, or suspended business activity; serious professional misconduct; agreements with other businesses intended to distort competition; an unresolved conflict of interest or involvement in preparing the procurement that creates an advantage which cannot otherwise be neutralised; and significant or persistent failures under previous contracts resulting in early termination, damages, price reductions or penalties. Exclusion may also apply for false or misleading information, withholding required information or documents, improper attempts to influence the procedure or obtain confidential information, enabling unlawful employment of foreign nationals, being subject to international sanctions, tax offences, or a restriction on participation based on the bidder’s place of establishment. Where permitted, the bidder may provide evidence of measures taken to restore its reliability.

The bidder must be registered in Estonia’s Register of Economic Activities as a courier service and/or postal service provider. Its net annual turnover in each of the last three financial years completed before the procurement began must be at least EUR 350,000. At the contracting authority’s request, the bidder must provide a copy of an ISO 9001 quality management system certificate or an equivalent certificate. The bidder must submit the participation application using Form 1 and provide a list of the countries in which it offers diplomatic mail courier services, covering as many countries as possible. The bid must follow the prescribed price structure, be unconditional, and confirm compliance with the procurement documents. Where equivalence is relevant, the bidder must explain it and provide supporting evidence. The person submitting the bid must be authorised to represent the bidder; if that authority is not recorded in the register, a power of attorney using Form 2 is required. Joint bidders must appoint an authorised representative and submit their power of attorney. The bidder must identify any trade secrets in the bid and explain why they qualify as such; prices and specified evaluation-related figures may not be classified as trade secrets. The bidder must also confirm that the offered service or goods are not subject to international sanctions or from sanctioned regions. No specific award criteria are stated in the available documents.