Compliance requirements
The bidder must confirm that neither the bidder nor its representatives or members of its management or supervisory bodies have received a final conviction within the last five years for participation in a criminal organisation, corruption, fraud, terrorism, money laundering, terrorist financing, child labour or human trafficking offences. The bidder must not have outstanding taxes or social security contributions, except where legally permitted, and must not be bankrupt, under liquidation or in another insolvency situation. Possible exclusion grounds also include suspended business activities, serious professional misconduct, agreements restricting competition, conflicts of interest, serious breaches of previous procurement contracts, false statements or failure to provide required documents. Compliance with environmental, social and labour-law obligations, rules concerning the employment of unlawfully staying foreign nationals, international sanctions and tax offences is also checked. Where an exclusion ground exists, the bidder may, where allowed by the tender documents, provide evidence of measures taken to restore its reliability.
Qualification criteria and exclusion grounds
The machine-readable procurement passport does not specify separate precise turnover, previous experience or team qualification requirements; any such requirements must be checked in the tender documents. The tender must comply with all procurement document requirements, and conditional tenders are not permitted. The bidder must submit the participation application using Annex 4 Form II and a technically compliant Annex 1 Excel file showing the product name, manufacturer, product code, description and unit price for each product, with prices in euros to two decimal places. Prices must include all delivery and unloading costs. The pricing form must state the basket price excluding VAT and the discount percentage for other office supplies. Where applicable, equivalence must be explained and supported with evidence. The bidder must submit the copy-paper technical requirements specified in Annex 2. The paper must have the EU Ecolabel or an equivalent EN ISO 14024 Type I ecolabel; if no ecolabel is available, a conformity audit must be submitted. Evidence of the lawful origin of the wood fibre and a certificate or conformity audit showing that the paper manufacturer has implemented ISO 9001, ISO 14001, EMAS or an equivalent quality or environmental management system must also be provided. The bidder must confirm that the goods listed in the Annex 1 basket are in stock. The bidder must have a web-based ordering platform that can be adapted to the contracting authority’s needs and must provide its web address. For a joint tender, a power of attorney and a statement of joint and several liability must be submitted using Annex 4 Form I. The bidder must describe any information treated as a trade secret and justify that classification. The bidder must also confirm that the offered goods are not subject to international sanctions and do not originate from sanctioned regions, and that the share of prohibited sanctions-related subcontractors or suppliers does not exceed 10% of the contract value.