Compliance requirements
The bidder must confirm that the company, its management or supervisory body members, procurists and other authorised representatives have not received a final conviction within the last five years for participation in a criminal organisation, corruption, fraud, terrorist offences, money laundering or terrorist financing, or the illegal use of child labour or trafficking-related offences. The payment of taxes and social security contributions is also checked; the stated threshold is EUR 0, although in Estonia a tax-debt certificate is not issued, among other cases, where the debt is below EUR 100 or payment has been deferred.
The exclusion grounds also cover breaches of environmental, social and labour-law obligations, bankruptcy, liquidation or another insolvency situation, administration of assets by a liquidator or court, suspended business activity, serious professional misconduct, anti-competitive agreements, conflicts of interest, improper involvement in preparing the procurement, and early termination, damages or other sanctions resulting from a serious breach of a previous public contract. False information, failure to provide required information or documents, or improper influence over the contracting authority’s decision-making may also lead to exclusion.
Under Estonian law, separate checks concern breaches related to enabling an unlawfully staying foreign national to work, the application of international or Estonian sanctions, and convictions for tax offences. Where an exclusion ground exists, the bidder may describe remedial measures restoring its reliability if that possibility applies to this procurement. First-tier subcontractors for the construction lot are checked during contract performance; second-tier and subsequent subcontractors are not checked, and subcontractors are not required to submit a European Single Procurement Document.
Qualification criteria and exclusion grounds
The machine-readable notice did not include precise qualification or financial-capacity requirements, such as turnover, previous experience or staffing requirements; these must be checked in the tender documents.
The bidder must submit a tender in accordance with the tender documents, and conditional tenders are not permitted. The tender price must follow the prescribed pricing structure and a completed detailed price offer must be attached. In the case of a joint tender, a power of attorney for the joint tenderers and an authorised representative must be provided.
The bidder must identify information considered a trade secret and give reasons for that designation. The tender price and other evaluation-related figures that may not be classified as trade secrets cannot be marked as confidential. Where necessary, the bidder must explain the equivalence of the proposed solution and provide supporting evidence. The full name and personal identification code or other identification code must also be provided for authorised persons who are not shown in the relevant registers.
For furniture, the bidder must use wood from legal sources and provide evidence of origin, such as an FSC certificate or a FLEGT or CITES licence, upon delivery. Substances on the REACH Candidate List exceeding 0.1% by mass must be declared, and evidence concerning their presence or absence must be provided. The furniture must be capable of being dismantled and repaired without damage using hand tools, and dismantling and repair instructions must be supplied upon delivery. The warranty must last at least two years from delivery, and spare parts or functionally equivalent components must remain available for at least two years after delivery.
The environmental additional conditions for furniture address formaldehyde emission limits under Annex B to EN 13986, restrictions on hazardous coating mixtures and certain metals, and the avoidance of cadmium and nickel in galvanic coating or evidence that nickel release is below 0.5 µg/cm² per week. A manufacturer’s declaration, safety data sheet, technical documentation or the required test report must be provided; a suitable EU Ecolabel or equivalent Type I ecolabel may replace other evidence. The formaldehyde, coating-mixture and galvanic-coating conditions are identified in the document as recommended environmental additional criteria.