Compliance requirements
The bidder must confirm that neither the company nor its relevant directors, managers, supervisory board members, authorised representatives or persons exercising control has a final conviction within the last five years, or a continuing exclusion obligation, for participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering or terrorist financing, or illegal child labour and other forms of human trafficking.
The bidder must not have outstanding tax or social security payment obligations. The stated threshold is EUR 0; the notice also explains that a tax debt certificate is not issued where the debt administered by the same tax authority is below EUR 100, excluding undetermined interest, or where payment has been deferred. The exclusion grounds also cover breaches of environmental, social and labour law, bankruptcy, insolvency or liquidation proceedings, arrangements with creditors, comparable domestic situations, assets managed by a liquidator or court, suspended business activities, serious professional misconduct, anti-competitive agreements, conflicts of interest, involvement in preparing the procurement, serious or repeated failures under previous public contracts, and misleading or missing information or documents.
The bidder must also confirm that entering into the contract would not breach international or national sanctions and that it has not enabled illegal employment of a foreign national. If an exclusion ground applies, the bidder may provide information about remedial measures restoring its reliability where the applicable rules allow this. During contract performance, first-tier subcontractors for the construction lot will be checked; second- and subsequent-tier subcontractors will not be checked, and subcontractors are not required to submit a procurement passport.
Qualification criteria and exclusion grounds
The machine-readable notice did not specify precise turnover, previous experience, staffing or other selection criteria; these must be checked in the official tender documents. A bidder may submit a tender for both lots, and one bidder may be awarded both lots. The tender must be unconditional and comply with all procurement documents. The price must be submitted in the required structure together with the completed detailed price offer. For a joint tender, a power of attorney from the joint tenderers must be provided. The bidder must identify any confidential business information and justify that classification; the tender price and figures related to evaluation may not be classified as confidential.
For furniture, all wood must come from legal sources, and proof of origin must be submitted upon delivery; examples include an FSC certificate or a FLEGT or CITES licence. REACH candidate substances exceeding 0.1% by mass must be declared, with evidence of their presence or absence provided. Furniture must be dismantlable and repairable using hand tools, and dismantling and repair instructions must be supplied. The warranty must last at least two years, cover repairs and replacement products, and spare parts or functionally equivalent elements must remain available for at least two years after delivery.
Upon delivery, the bidder must provide the required manufacturer confirmations, technical documents, declarations, safety data sheets or test reports. Formaldehyde emissions from wood-based panels must comply with, or be below, the EU limits specified in Annex B to EN 13986. Coating mixtures must not fall within the specified carcinogenic, mutagenic, reproductive-toxic, acutely toxic, target-organ-toxic or aquatic-environment hazard classifications, and cadmium, lead, chromium (VI), mercury, arsenic and selenium must not exceed 0.010% by mass. Cadmium may not be used in galvanic coating; if nickel is used, its release must be below 0.5 µg/cm² per week. An eco-label certificate may be submitted as the required evidence where applicable. The bidder must also provide the full names and personal identification codes or other identification codes of authorised persons not shown in the relevant business register.