HR and Payroll System for Vaasa University of Applied Sciences, 2027–2031

Summary

The procurement is for a complete, cloud-based HR and payroll solution for Vaasa University of Applied Sciences for 2027–2031. The supplier must provide SaaS systems for payroll, human resources, and travel and expense claims; implement them; and provide additional services, support and maintenance. The solution must include the required integrations, including Netvisor, Nomentia’s payment solution and Terveystalo’s digital platform. An optional integration with the Neptune time-tracking system must also be priced. The procurement is a single complete package, and partial bids are not accepted. The notice states an estimated contract value of EUR 200,000; price accounts for 60% and quality for 40% of the evaluation. The bidder must submit a complete offer with the completed pricing and clarification attachment, and the offer must remain valid for six months. The bid must be in Finnish and submitted by 29 October 2026 at 16:00. The bidder must appoint a project manager with experience delivering a comparable project within the past five years. The systems must meet all mandatory functional and technical minimum requirements. The documents give different dates for implementation: the notice states 28 February 2027, while the pricing attachment gives 30 November 2026 for implementation and 1 January 2027 for production use. These dates should be clarified with the contracting authority before preparing the bid.