Financial and payroll services for Oulun ensi- ja turvakoti ry

Summary

The tender covers comprehensive financial administration and payroll services for Oulun ensi- ja turvakoti ry, with an intended contract period from 1 January 2027 to 31 December 2028, followed by an indefinite term with a six-month notice period. The services include monthly accounting, accounts payable and receivable, banking services, tax returns, cost-centre reporting, annual accounts and income-tax administration, together with monthly payroll for approximately 71 employees. The estimated volume is approximately 1,300 purchase and sales invoices and 1,600 accounting documents per year, with about 18 cost centres and two bank accounts; the 2026 budget is EUR 4.2 million. The service provider must establish effective and legally compliant financial processes together with the contracting authority, be able to scale the service to changing needs and assist with reporting on STEA and ESR grants and allocation of costs. Accounting must be performed in Procountor, while payroll must be provided through another system to which the contracting authority receives user access. The work includes payroll, holidays, absences, taxes, income-register reporting, trade union payments, holiday accruals, final pay and financial reporting. The tenderer must meet strict financial, registration, insurance, credit-rating, reference, personnel qualification and quality-management requirements. The tender must include all requested prices excluding VAT, nominated staff and deputies, references, and descriptions of the service and quality procedures. The award criteria are price weighted at 50% and quality weighted at 50%; quality covers references, team experience, quality practices and staff turnover. The tender submission deadline is 1 October 2026 at 12:00.