Äänekoski City electronic property maintenance log system

Summary

The tender concerns an electronic property maintenance log and property information system for Äänekoski City’s real estate portfolio. The system must consolidate property documentation, including floor plans and inspection records, and make it accessible on mobile devices. It must provide property-specific maintenance logs and calendars for scheduling and recording completed work, service requests and work orders, maintenance and care plans, operating logs, repair planning, long-term maintenance plans, checklists, equipment and contact registers, document management, reporting, and indoor climate notification processes. The system will primarily support the maintenance of approximately 140 properties covering about 180,000 m², including approximately 80 properties under active maintenance, and must also be usable for cleaning services, green-area services, and the maintenance of playgrounds and parks. It must support the applicable requirements for building operating and maintenance instructions under section 139 of the Finnish Building Act (751/2023), and enable planning and monitoring of the client’s property maintenance and management as well as the administration of external service providers. The contract is concluded for an indefinite period with a six-month mutual notice period. The deadline for tenders is 16 October 2026 at 00:00. The notice did not provide precise qualification, compliance or exclusion requirements; these must be verified in the official tender documents.