Electronic invoicing and invoice OCR service for RTVE

Summary

RTVE is procuring a two-year, cloud-based electronic invoicing and invoice OCR platform service (SaaS). The work includes exchanging electronic invoices and processing invoices using OCR, communicating invoice statuses to suppliers, integrating with RTVE’s SAP and document-management systems, migrating existing data and historical invoices, and implementing, maintaining and administering the platform, supporting users, and keeping it adapted to Spanish electronic-invoicing legislation. Implementation must take no more than one month. Estimated annual volumes are 45,000 electronic invoices and 3,500 OCR invoices, with no cap on the number of invoices processed. The bid must describe the technical solution, implementation and support, and include a requirements compliance matrix. Technical quality accounts for up to 45 points and price for 55 points; bidders must score at least 18 out of 45 on the technical criteria. The estimated annual contract amount is €92,800 excluding VAT; the two-year total for fixed and variable services is €185,600, and the estimated value including a possible 10% contract modification is €204,160. The budget including VAT is €224,576. Estimated variable services are 100 consultant hours per year (maximum €80/hour) and 400 development technician hours per year (maximum €62/hour).