Procurement of Business and Promotional Gifts

A tenderer must be excluded if it, or a person authorised to represent, manage or control it, has been convicted of participation in a criminal organisation, breach of integrity obligations, corruption, fraud, terrorism-related offences, money laundering or terrorist financing; offences concerning the unlawful employment of foreign nationals or breaches of their employment conditions; or offences related to child labour or human trafficking. Exclusion also applies where the tenderer has outstanding taxes, contributions or environmental charges, or where awarding the contract would breach an international or Estonian government sanction. The contracting authority may also exclude a tenderer for breaches of environmental, social or labour obligations; insolvency, liquidation or a comparable situation; serious professional misconduct; anti-competitive conduct; an unmanageable conflict of interest; an unfair advantage arising from involvement in preparing the procurement; significant or repeated breaches of earlier public contracts; false or withheld qualification information; attempts to improperly influence the contracting authority or obtain confidential information; tax-related convictions of the tenderer or its legal representatives; or lack of the legal right to submit an offer. Participation is restricted to businesses established in Estonia, another EU Member State, an EEA contracting state or a country party to the WTO Government Procurement Agreement. A tenderer registered outside Estonia must submit a criminal-record certificate or equivalent document covering the specified offences, and a certificate from the competent authority in its country of establishment concerning tax and social-security obligations.

No specific financial-capacity, turnover or previous-experience thresholds are stated. The tenderer must submit a price offer using the prescribed structure and complete the sample-basket price form (Annex 3) and sample-work price form (Annex 4). The tenderer must also submit three sample works as digital design proposals, with the information required by the technical specification, through the procurement register by the submission deadline. The offer must accept all tender-document conditions; conditional offers are not permitted. Any proposed equivalent must be explained and supported by evidence. The tenderer must confirm that the offered goods are not subject to international sanctions and do not originate from sanctioned regions. Participation is limited to businesses established in Estonia, another EU Member State, an EEA contracting state or a country party to the WTO Government Procurement Agreement. A joint tender must include a power of attorney appointing an authorised representative. The offer must be submitted by the tenderer’s legal representative or include a power of attorney; a foreign-registered tenderer must provide evidence of the signatory’s authority. The tenderer must identify and justify any information claimed as a trade secret; prices and other specified evaluation-related figures may not be designated as trade secrets.