Microsoft licences

The bidder may be excluded for relevant final convictions within the past five years involving participation in a criminal organisation, corruption, fraud, terrorist offences, money laundering or terrorist financing, child labour or human trafficking. Grounds also include unpaid taxes or social security contributions, bankruptcy, insolvency, liquidation, an administrator or court managing the bidder’s assets, or suspended business activity. Under Estonian law, a tax-debt certificate is not issued where the relevant tax debt is below EUR 100 or payment has been rescheduled. Other grounds include serious professional misconduct; agreements with other businesses intended to distort competition; an unresolvable conflict of interest or involvement in preparing this procurement that creates an unremediable competitive advantage; significant or repeated failures under previous public contracts resulting in early termination, damages, price reductions or penalties; failure to meet environmental, social or labour-law obligations; false or misleading information, withholding required information or failing to provide requested documents; and improperly seeking confidential information or influencing the contracting authority. National grounds include enabling a foreign national to work unlawfully, being subject to applicable international sanctions, certain tax-related convictions, and being barred by a restriction based on the bidder’s place of establishment. Where permitted by law and applicable to this procurement, the bidder may provide evidence of measures taken to restore its reliability.

The bidder must be registered in the relevant business or equivalent register where required by its national law. A foreign bidder must provide a copy of a valid registration certificate; if registration is not legally required, it must provide its founding document or an equivalent document. The contracting authority will check current Estonian register information itself. The bidder must have the right to sell Microsoft Enterprise agreements in Estonia and provide Microsoft’s signed confirmation of its Licensing Solution Partner status. It must also have at least two Estonian-language specialists, each with at least three years of experience in Microsoft software and licensing and having passed either the Microsoft 365 Fundamentals exam or the Designing and Providing Microsoft Licensing Solutions to Large Organizations exam. Evidence of the relevant exams must be provided. In addition, the bidder must have at least one Estonian-language Microsoft 365 hybrid migration specialist holding a Microsoft 365 Administrator Expert certification; evidence must be provided. For software sales or rental experience completed in the 36 months before the procurement began, the bidder must document one of these alternatives: (1) three Microsoft software sales contracts, each worth at least EUR 50,000; (2) three Microsoft ESA rental contracts, each with a total value of at least EUR 100,000; (3) six Microsoft rental contracts, each lasting at least 12 months and worth at least EUR 30,000; or (4) at least two contracts under alternative 1 or 2, together with at least three contracts under alternative 3. The bidder must list the customer, contract value, and start and end dates. It must also have completed, within the preceding 60 months, at least three contracts involving the migration of at least 500 users to a Microsoft 365 hybrid solution under an Enterprise agreement, and provide the customer names and migration dates. The offer must include the completed procurement participation declaration, with an offer validity period of at least three months. Where applicable, joint bidders must appoint an authorised representative and provide the original power of attorney; a bidder must also provide a power of attorney if the person signing is not shown in the register as authorised to represent it. The offer must include a detailed price quotation in the required spreadsheet format, showing product unit prices and totals both excluding and including VAT, and covering all costs of granting software use rights. The total must match across the required price forms. The bidder must commit to making the software use rights available by 1 January of each calendar year during the contract period. It must confirm compliance with the procurement documents and, where proposing an equivalent, explain and substantiate that equivalence. Any trade-secret information must be identified and justified; prices and evaluation-related figures may not be designated as trade secrets. The notice does not specify the award-scoring method.