Replacement of the Document Management System

Summary

The tender concerns the replacement of the current Document Management System for the University of Amsterdam and Amsterdam University of Applied Sciences. The supplier must provide, implement and configure a secure, user-friendly solution, migrate existing documents, metadata and files, integrate it with the existing IT environment and Microsoft 365, provide training and knowledge transfer, and deliver management, maintenance, support and further development. The solution should support document and case management, metadata, workflows, access rights, retention periods, archiving, deletion, search and audit trails. Evaluation is based on the best price-quality ratio and includes solution and service quality, the implementation and migration approach, future-proofing, security and compliance, user experience, adoption, self-sufficiency and price. Mandatory demonstrations are required. The tender deadline is 12 October 2026 at 10:00, and tenders must remain valid for 90 days.