Market survey: substitute workforce management platform

Summary

The City of Hämeenlinna is surveying solutions available on the market for a substitute workforce management platform for early childhood education. The aim is to streamline the recruitment of short-term substitutes, the offering and booking of shifts, the transfer of necessary information to payroll, and the allocation of the permanent early childhood education staff pool among units. The city employs approximately 490 people in early childhood education across 19 daycare centres, with an estimated average volume of around 110–140 short-term substitutes. Interested suppliers are asked to describe their solutions, integrations with payroll systems—including any integration with Visma Personec F—and the typical duration of an implementation project. Interest must be registered through the Tarjouspalvelu portal by 23 October 2026 at 16:00. This is a non-binding market survey, not a request for tenders. Responding does not affect or provide an advantage in any possible later competition, and participation is unpaid.