Compliance requirements
The bidder must confirm that none of the exclusion grounds apply to the bidder or its relevant representatives. These grounds include final convictions within the relevant period for participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering or terrorist financing, child labour or other forms of human trafficking, as well as breaches concerning unlawful employment of foreign nationals, international sanctions or tax offences.
The bidder must also not have outstanding tax or social-security payment obligations, unless the obligations have been duly paid or covered by a binding arrangement. Other grounds include an agreement with creditors, bankruptcy or comparable insolvency proceedings, liquidation, suspension of business activities, serious professional misconduct, agreements intended to distort competition, an unavoidable conflict of interest, improper involvement in the preparation of the procurement, serious or repeated failures in previous public contracts resulting in early termination or sanctions, and the submission or withholding of misleading or required information or documents.
The bidder must confirm compliance with applicable environmental, social and labour-law obligations. The bidder must also confirm that the offered goods are not subject to international sanctions and do not originate from sanctioned regions. In addition, the bidder may not use subcontractors or suppliers exceeding 10% of the contract value if they are Russian nationals, residents or entities established in Russia, entities more than 50% directly or indirectly owned by such persons or entities, or persons acting on their behalf or under their instructions. A bid leading to a contract prohibited by the applicable sanctions rules will be rejected. Where a relevant exclusion ground exists, the bidder may provide evidence of measures taken to restore its reliability where the applicable rules or tender documents allow this.
Qualification criteria and exclusion grounds
The bidder must have the right to sell the offered products in Estonia and must submit evidence of this right from the manufacturer or, where applicable, the manufacturer's authorised representative, including documents confirming any onward authorisation. The offered products must comply with the technical descriptions in Annex 1. The bidder must provide manufacturer-issued detailed specifications, instructions for use and other Estonian- or English-language information demonstrating compliance; company-specific terms must be explained in an accompanying document.
The products must bear the CE marking and be placed on the market in accordance with Regulation (EU) 2017/745 or its transitional provisions. Copies of declarations of conformity and, where applicable, EC certificates must be submitted, with the products concerned clearly identified if the documents cover several products. Individual packaging must show the product code, product name, sterility and expiry date, and the bidder must confirm this requirement.
For each product, two samples per item or set must generally be submitted in the original packaging, marked with the product name and code or reference number, as well as the procurement title, reference number and lot number. Samples must be delivered to L. Puusepa 8, Tartu, by the bid deadline. Samples are not returned or reimbursed. The contracting authority may request additional samples for practical testing; these must be delivered within three working days of the request, otherwise the bid may be declared non-compliant. The sample requirement does not apply to products that have been used at the Tartu University Hospital Foundation during the three years preceding publication of the contract notice under a contract between the bidder and the contracting authority.
The bidder must submit the participation application using Annex 3, Form II, the technical bid using Annex 1 in Word format, and the price bid using Annex 4 in Excel format. The price bid must state the product name, manufacturer, product code or reference number, actual product parameters, unit prices and the total price for the selected lot. Prices must be in euros with two decimal places, include delivery, unloading and relevant training costs, and be final without additional charges. All product names required for a selected lot must be offered. A conditional bid is not permitted. If submitting a joint bid, the bidders must appoint an authorised representative and provide the power of attorney and confirmation of joint and several liability using Annex 3, Form I. No specific turnover, financial-capacity or previous-experience threshold is stated in the provided documents.