Ordering maintenance and repair services for door locks and mechanisms

The bidder and its administrative, management or supervisory body members, procurators and other persons authorised to represent or control it must not have been finally convicted within the last five years of participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering or terrorist financing, or illegal employment of children or human trafficking-related offences, unless the exclusion period has expired or the contracting authority accepts measures demonstrating restored reliability. The bidder must not have outstanding taxes or social security contributions. Any tax or contribution debt must have been paid or covered by a binding repayment agreement, including interest and late-payment charges. The exclusion grounds also cover enabling an unlawfully residing foreign national to work and breaches of international or Estonian sanctions. The bidder must confirm that it will not involve, for more than 10% of the contract value, subcontractors or suppliers who are Russian Federation citizens, residents or entities established there, entities more than 50% owned by such persons or entities, or persons acting under their control or instructions. The goods offered must also not be subject to international sanctions or originate from a sanctioned region. A false confirmation or the use of prohibited subcontractors may lead to rejection of the tender request or offer submission being rejected as applicable to the procurement procedure described in the tender documents. Tenders may be rejected where the resulting contract would be void under the applicable sanctions legislation. The bidder must also provide the required declarations concerning compliance with tender documents, the non-use of subcontractors subject to mandatory replacement, and the handling of business secrets. The tender price and other evaluation-related numerical figures may not be classified as business secrets where prohibited by law. Where grounds for exclusion exist, the bidder may, where legally permitted or provided for in the tender documents, submit evidence of reliability-restoration measures.

Within the 36 months preceding the start of the procurement, the bidder must have properly performed at least one contract involving maintenance, repair or emergency locksmith services for locks, doors or windows and/or key cutting services. If the submitted contract is still ongoing when the tender is submitted, it must have been performed for at least 12 months. The bidder must provide the contract description, value, period, client and its area of responsibility; the contracting authority may request additional evidence to verify the information. The bidder must have a sufficient number of qualified employees to perform the contract and at least one responsible person with Estonian language skills of at least level B2. The service provider must have at least one shop in Tallinn and must be able to provide emergency locksmith services on working days from 08:00 to 17:00 with a maximum response time of 2 hours. The tender must be submitted using the contracting authority’s price form and must include information about the representative shop. Conditional tenders are not permitted. The tender must be submitted by the bidder’s legal or authorised representative; an authorisation document must be included where applicable. In the case of a joint tender, a power of attorney from the joint bidders must be included. Where necessary, the bidder must provide evidence explaining equivalence.