Personnel and payroll accounting software procurement

The bidder must confirm that neither it nor its administrative, management or supervisory body members, procurists or authorised representatives have been finally convicted within the last five years of participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering or terrorist financing, or the use of child labour or human trafficking-related offences. The exclusion grounds also cover failure to pay taxes or social security contributions, breaches of environmental, social or labour law obligations, bankruptcy or another insolvency situation, liquidation, assets managed by a liquidator or court, suspended business activities, serious professional misconduct, agreements restricting competition, an unresolved conflict of interest, improper involvement in preparing the procurement, serious breaches of previous contracts, and the submission of false information or failure to submit required documents. The notice also addresses breaches relating to enabling illegally staying foreign nationals to work, international sanctions and convictions for tax offences. For tax and social security debt, the document states a threshold of EUR 0; a tax debt certificate is not issued, among other cases, where the debt is below EUR 100 or payment has been deferred. The bidder must provide the relevant declarations in the ESPD and, where necessary, supporting information and evidence. Where an exclusion ground exists, evidence of remedial measures may be submitted in certain cases. The bidder must also confirm that it will not use, for more than 10% of the contract value, subcontractors or suppliers who are Russian citizens, residents or entities established in Russia, or entities owned or controlled by such persons.

The bidder must have completed at least two development and/or implementation contracts during the 36 months preceding the start of the procurement. At least one must have concerned a personnel and payroll solution for an organisation with at least 500 employees. For each reference contract, the bidder must provide a description, value, performance period or validity, the contracting partner’s name, and contact details or a public procurement register reference. The bidder must hold an ISO 27001 information security management system certificate or an equivalent quality management system and provide the required details and evidence. The tender must be unconditional and comply with all tender documents. The bidder must complete the required columns in the software functionality requirements schedule in Annex 2 on pages 1–10 and submit a software implementation timetable based on section 7 of the technical description. The tender price must be submitted in the prescribed structure. Where applicable, an authorisation document for the signatory must be included; in a joint tender, a power of attorney appointing the authorised representative of the joint tenderers must be submitted. If an equivalent solution or standard is offered, the equivalence must be explained and supporting evidence attached. The bidder must identify and justify any trade secrets, but may not classify the tender price or other numerical figures characterising the tender for evaluation purposes as trade secrets.