Provision of Travel Management Services for Institutions of Rae Municipality, 2027–2029

The bidder must confirm in the European Single Procurement Document that neither it nor its representatives or management body members have received a final conviction during the last five years for participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering, terrorist financing, child labour or human trafficking offences. The exclusion grounds also cover unpaid taxes or social security contributions, breaches of environmental, social or labour law, bankruptcy, liquidation or other insolvency situations, suspended business activities, serious professional misconduct, anti-competitive agreements, conflicts of interest, material failures under previous contracts, and the submission of false information or failure to provide required documents. The contract must not breach international or Estonian sanctions or involve enabling the employment of unlawfully staying foreign nationals. Where an exclusion ground applies, the contracting authority may, where permitted, consider evidence of remedial measures taken to restore the bidder’s reliability.

The bidder must be registered in the commercial register of its country of establishment and must provide registration evidence where required. The bidder’s average net turnover for each of the last three financial years completed before the procurement was commenced must be at least EUR 200,000. The successful bidder must provide extracts from the accounts for those three completed financial years unless the information is publicly available to the contracting authority from a state database. During the 36 months preceding the commencement of the procurement, the bidder must have provided travel services properly for at least 12 consecutive calendar months to at least one client whose workforce numbered at least 200 employees during contract performance. As initial evidence, the bidder must state in the European Single Procurement Document the contract title, start and end dates, and information about the other contracting party. During contract performance, the bidder must be an IATA-accredited ticket sales agent or hold a valid equivalent accreditation and must provide a copy of the relevant evidence or a web reference. The team must include at least two travel consultants who speak Estonian or English. At the contracting authority’s request, the bidder must provide their details, IATA or equivalent accreditation, and a valid CTC certificate or a certificate of equivalent quality. The bidder must provide the contracting authority with a monthly credit limit of EUR 5,000 including VAT for purchasing travel services. The tender must comply with all procurement documents; conditional tenders are not permitted. Where equivalence is offered, the bidder must explain the equivalence and provide supporting evidence. In a joint tender, a power of attorney for the joint tenderers must be included. The bidder must identify any trade secrets and justify their classification, or confirm that the tender contains no trade secrets. Sanctions-related restrictions on subcontractors and suppliers must also be observed: their participation may not exceed 10% of the contract value.