Event organisation

The bidder must confirm that neither the bidder nor its representatives or members of its management or supervisory bodies have, during the last five years, been finally convicted of participation in a criminal organisation, corruption, fraud, terrorism, money laundering, terrorist financing, child labour or human trafficking offences. An exclusion ground may also apply where such a judgment still includes an applicable exclusion period. The bidder must confirm compliance with tax and social security payment obligations. Exclusion may also result from breaches of environmental, social or labour law, bankruptcy, liquidation or another insolvency situation, assets being administered by a liquidator or court, suspended business activities, serious professional misconduct, agreements restricting competition, an unavoidable conflict of interest or unjustified involvement in preparing the procurement. An exclusion ground may also arise from a serious or repeated breach of a previous public contract resulting in early termination, damages, a price reduction or a contractual penalty. The bidder may also be excluded for submitting false information, failing to provide required information or documents, improperly influencing the contracting authority’s decision-making process or obtaining confidential information. National grounds additionally cover enabling an unlawfully staying foreign national to work and situations involving international sanctions. In certain cases, the bidder may submit evidence of remedial measures demonstrating restored reliability where this is permitted under the applicable rules.

During the 36 months preceding the procurement, the bidder must have organised at least three conferences or events, each with at least 800 participants and five parallel sessions. For each reference event, the ESPD must include a description stating the event date, format, client and client contact details. If the event was performed under a public contract, the relevant procurement reference must also be provided. The contracting authority may request confirmation from the client that the contracts were properly performed and may contact the client for additional information. If the information cannot be obtained from public databases without significant cost, the bidder must provide additional explanations, data or documents within up to five working days of the request. The bid must include the required sample proposal and comply with the requirements set out in the document “Technical Description and Evaluation Methodology”. The bid price must follow the structure specified in the evaluation criteria and rated indicators sheet, and Table 1 must be completed. The bid must comply with all tender documents and conditional bids are not permitted. In a joint bid, a power of attorney for the joint bidders must be submitted. The bidder must identify any trade secrets and justify their classification; the bid price and numerical figures corresponding to the evaluation criteria may not be classified as trade secrets. Where relevant, explanations and evidence of equivalence must be provided.