Rental of IT equipment with purchase option for the Town Council of Autol

Summary

The Town Council of Autol is procuring municipal IT infrastructure under a single 60-month rental contract with an option to purchase at the end. The supply includes, among other items, a server, 9 desktop computers, 4 monitors, colour multifunction devices, A4 monochrome and PVC card printers, software and security licences, 2 network-attached storage devices, a backup solution, wireless headsets, 4 generative AI assistant licences and an uninterruptible power supply. The estimated contract value is EUR 80,854.29 excluding VAT and EUR 97,833.69 including VAT. The supplier must deliver, install and configure the equipment, connect it to the existing municipal network, migrate data and make the system operational within 45 calendar days of contract signature. Training for users and the technical team must be completed within one month after installation. Throughout the 60-month term, the supplier must provide maintenance, monitoring, technical support, repairs or equipment replacement, licence updates and security services. Printer consumables and spare parts must also be included. At the end of the rental term, Autol may purchase all or part of the equipment; the bidder must state a fixed residual purchase value in its offer. All equipment must be new, professional-grade, supported by its manufacturer and compliant with the technical minimum requirements. The tender documents specify technical characteristics, security, compatibility and service levels. One offer covering the entire procurement must be submitted electronically; there are no lots or variants. Price carries up to 70 points and technical improvements up to 30 points. Improvements may include an extended server warranty, faster incident resolution, quicker provision of replacement equipment, additional training, longer support hours and preventive SSD replacement when the wear indicator reaches at least 80%.