Recurring supply of printer ink cartridges and toner

Summary

The tender covers recurring deliveries of printer ink cartridges and toner to Nicolaus Copernicus University in Toruń. Orders will be placed as needed by email, with approximately 400 deliveries expected to around 50 university units in Toruń and Piwnice. Each order must be delivered within the period offered by the bidder, which may not exceed five working days. The contract runs for up to 455 days or until its value is exhausted, whichever occurs first. Quantities are estimates, and payment is for goods actually delivered; the minimum amount payable under the contract is 50% of the base remuneration. The university may also exercise an option to increase the order by 10%, with a possible extension of up to 60 days. Goods must be factory-new, unused, non-reconditioned and in original packaging. Original products are preferred, but compliant equivalents are permitted if they are compatible with the equipment and do not reduce print quality or device functionality. The manufacturing process must comply with ISO 9001:2015 and ISO 14001, or equivalent standards. The performance of equivalent products must be verified under the required ISO standards by a laboratory competent under ISO/IEC 17025:2017. Toners must carry a warranty of at least 48 months and ink at least 12 months. Within five working days of the university’s notice, the supplier must collect used ink and toner and take responsibility for their lawful handling. Bids are evaluated on price (45%), delivery time for each order (5%), and the proportion of original consumables recommended by the equipment manufacturers (50%). To qualify, the bidder must have completed or be completing at least two relevant supply contracts during the last three years, each worth at least PLN 300,000 gross. The bid must be submitted electronically in Polish with the completed product and price schedule and required declarations; a PLN 6,000 bid security is required. The bid-submission deadline is 13 October 2026 at 09:00.