Framework agreement for screen-printing, sign-making and printing supplies, paints, textiles and other materials

Summary

The framework agreement will qualify suppliers from whom the IMSD may place needs-based orders for screen-printing and sign-making products, print materials and printing services, paints and related supplies, textiles for printing, and assorted goods such as office and binding supplies, promotional items, bags, headwear and paper. The procurement is divided into five lots, and bidders may apply for one or more lots without a limit. The initial term is two years, with the possibility of annual extensions for up to a further two years at the contracting authority’s discretion. The authority does not guarantee any minimum order volume or value. The estimated maximum value, including possible extensions and a 19% modification allowance, is €348,914.13 excluding VAT. To participate, a bidder must meet the financial capacity requirement: its highest annual turnover in the relevant field in 2022–2024 must be at least the value of the relevant lot for the initial two-year term. It must also demonstrate experience supplying goods of the same or similar nature in 2022–2024, with a value of at least 50% of the lot’s initial-term value per year or as a three-year average; work performed in 2025 is also accepted. Companies less than five years old are exempt from this experience criterion. Bidders must submit the European Single Procurement Document and file their bids electronically. Orders will be placed through later procedures: an order with an estimated value below €15,000 may be awarded directly to a framework supplier; for an order valued between €15,000 and €50,000, at least three suppliers must be invited; and for an order above €50,000, all suppliers qualified for that lot must be invited. Deliveries must meet the technical specifications in the tender documents. General delivery periods are 1–2 calendar days for urgent digital printing, 3 calendar days for standard digital printing and urgent offset printing, and 5 calendar days for printing, screen printing, painting, textiles and other materials. These periods start once the order is confirmed and the necessary files or materials have been received. The supplier must appoint an order coordinator, be able to handle changes and overlapping orders, and provide customer service for at least 8 hours per day, in the morning and afternoon, throughout the week. Paint deliveries must comply with dangerous-goods transport rules, and the paint must have been manufactured no more than one month before delivery. A 5% guarantee may be required for a contract awarded under the framework; the documents give conflicting guarantee periods (3 months and at least 6 months), so the relevant order documents should be checked.