Election printing

Summary

The tender concerns the production, processing, packaging and timely delivery of election printing and polling-station materials for the municipality of Apeldoorn. The scope includes personalised and blank voter cards, candidate lists, ballot papers, central counting materials and approximately 90 polling-station packages. Indicative quantities per election are 135,000 personalised voter cards, 135,000 colour A5 inserts, 148,500 ballot papers, 75,000 candidate lists and 90 polling-station packages. The bidder must ensure secure data processing, accurate production, proof copies, sorting, packaging, logistics and delivery at the agreed times. The estimated contract value is EUR 570,000, with a maximum of EUR 600,000 excluding VAT; payment is based on actual quantities. The contract is planned for 2027–2032; the notice describes a four-year term with two possible extensions of up to one year each. Price accounts for 40% and quality for 60% of the evaluation. The submission deadline is 1 October 2026 at 09:00, and the tender must remain valid for at least three months. The bidder must also meet a minimum 5% Social Return on Investment obligation and the specified ISO 27001, reference, information-security, data-protection and environmental requirements.