Replacement of meeting equipment in council chambers

Summary

The tender covers the replacement of the existing meeting systems in the council chambers of Dinkelland and Tubbergen with integrated, future-proof systems. The contract includes supplying, installing, configuring, implementing, integrating, commissioning, maintaining and supporting the systems, including hardware, software, licences, audiovisual equipment and connections to existing municipal systems. The procurement is divided into two lots: Lot 1 for Dinkelland, with an estimated value of EUR 300,000, and Lot 2 for Tubbergen, with an estimated value of EUR 150,000. Quality accounts for 80% of the evaluation and price for 20%; quality is assessed through case questions, including three case questions for Lot 1. Bids must be submitted by 28 September 2026 at 08:00. A bid remains valid for 90 days. The contract term is five years, and the maintenance agreement may be extended up to three times; for Tubbergen, the extensions are for 12 months each.