Restoration of Heritage Library Documents at the Public Libraries of Lleida and Tarragona in 2027

Summary

The contract covers restoration in 2027 of heritage library documents held by the public libraries of Lleida and Tarragona. It is divided into two lots: 10 documents at the Lleida library, with an estimated lot value of €21,400 excluding VAT, and restoration of documents at the Tarragona library, with an estimated lot value of €60,200 excluding VAT. The technical specification lists 30 Tarragona documents, while the administrative documents state 36; bidders should clarify this discrepancy with the contracting authority. A bidder may submit an offer for one or both lots, but will normally be awarded no more than one lot. Bidders offering for both lots must state their order of preference. Restoration will take place in the contractor’s workshop. The work includes secure collection and return of the documents, their protection in transit and safe storage, appropriate conservation and restoration, and full documentation. Interventions should be limited to those necessary and suitable for preserving the heritage documents. Restored items must be returned in conservation boxes, and original covers retained where they can continue to protect the books. The contractor must prepare an illustrated restoration report for each document and provide an external storage device containing the reports and 25 high-resolution TIFF photographs of each document. Work must be completed between 1 January and 15 December 2027. The total contract value is capped at €81,600 excluding VAT, and a 12-month warranty applies. Bidders must demonstrate the required financial standing and provide staff with the specified restoration qualifications and at least five years of relevant experience. A visit to the relevant library before preparing the bid is mandatory, and proof of the visit must accompany the offer. The bid must include the required declarations, a price offer with a unit-price breakdown, and a technical proposal. Offers are assessed on price, experience, work schedule, preliminary studies, methods, risk management, sustainability, and document transport and protection.