SaaS Software for Time Recording and Personnel Management

Summary

The contract covers a four-year subscription to cloud-based SaaS software for the Gironès County Council’s employee time recording and human-resources management, including implementation, configuration, data migration, user training, hosting, maintenance, updates and technical support. The solution must provide time and absence recording, an employee portal, leave and permission requests, and management of employees’ professional, academic and training records. It must migrate at least five years of historical data where available in the existing system and support staff working across several buildings and on the move. The software must be available around the clock. The estimated value is €19,340 excluding VAT and the total budget ceiling is €23,401.40 including VAT; the one-off implementation ceiling is €3,500 and the monthly SaaS, maintenance and support ceiling is €330 excluding VAT. Implementation must be completed within 90 calendar days, with a minimum offered period of 30 days. The contract runs for four years with no extension and is not divided into lots. Bidders must submit a technical proposal and give a mandatory functional demonstration of the proposed platform. Award scoring considers quality and price, with additional points available for a shorter implementation period and security certifications. Bidders must demonstrate annual turnover of at least €7,252.50 and similar-service experience with a qualifying annual value of at least €3,384.50. Servers processing personal data, backups and associated services must be located in the European Economic Area.