Framework Agreement for Organising and Staffing Cross-Sector Events and Information Stands

Summary

The tender concerns the organisation, logistics and professional staffing of cross-sector events and information stands for Germany’s Federal Institute of Public Health (BIÖG). The estimated requirement is about nine conferences, congresses or trade fairs and an average of 31 event days per year; virtual presentations may also be required. The contractor will prepare the information stand, coordinate the ordering of materials and liaise with event organisers, transport and set up the stand, provide knowledgeable on-site support throughout each event, and prepare a post-event report. Work will be called off separately for individual events under the framework agreement, with no guaranteed minimum volume. The framework agreement is scheduled to start no earlier than 1 January 2027, run for up to 24 months and be extendable twice by 12 months. The estimated volume is an average of nine events and €77,162.93 excluding VAT per year; the maximum value for the full term, including any extensions, is €308,651.72 excluding VAT. The ceiling for third-party costs is €40,000 excluding VAT. Bids must be submitted in German through the federal e-procurement platform by 2 November 2026 at 11:00. Price is the only award criterion, and the gross price will be evaluated.