Compliance requirements
The bidder must declare whether any exclusion grounds apply to the bidder or relevant persons representing, managing or controlling it. These include qualifying criminal convictions (including organised crime, corruption, fraud, terrorism-related offences, money laundering or terrorist financing, and child labour or human trafficking); unpaid taxes or social security contributions; bankruptcy, insolvency, liquidation, suspended business activity or comparable situations; serious professional misconduct; competition-distorting agreements; conflicts of interest or involvement in preparing the procurement; serious or repeated breaches of previous contracts; false or misleading information, failure to provide required information or documents, or improper attempts to obtain confidential information; and breaches of environmental, social or employment-law obligations. Relevant convictions are generally considered where they occurred within the previous five years or an exclusion period remains in force. A mandatory national ground also concerns enabling a foreign national to work unlawfully or breaching applicable employment conditions. The bidder must also confirm that awarding the contract would not breach international or Estonian sanctions; the contracting authority may request supporting evidence if it has justified doubts. A voluntary exclusion ground concerns convictions for tax offences. Where applicable, the bidder may provide evidence of measures taken to restore its reliability. For Estonian tax-debt certificates, a debt below EUR 100 or a debt whose payment has been rescheduled may not prevent the certificate from being issued.
Qualification criteria and exclusion grounds
No specific turnover, financial-capacity, prior-experience or professional-qualification thresholds are stated in the provided documents. The bidder must nevertheless submit a compliant offer and provide the following:
- Confirm that the offer complies with the procurement documents and all technical requirements; conditional offers are not permitted.
- Submit the price using the structure specified in the evaluation and price schedule.
- Provide the vehicle manufacturer's maintenance information for five years or up to 200,000 km, including service intervals and costs, work to be performed and replacement parts.
- Provide the warranty terms and written confirmation of a 5-year (60-month), 200,000 km warranty covering the base vehicle, all components, conversion work and installed additional equipment and parts.
- Confirm that the vehicle is not subject to international sanctions and does not originate from a sanctioned region.
- Provide a power of attorney if the person submitting or representing the offer is not a board member with registered representation rights. Joint bidders must appoint an authorised representative and include the joint bidders' power of attorney.
- List the names and personal identification codes of authorised persons who may represent, make decisions for or control the bidder but are not visible in the commercial register, or confirm that there are no such persons.
- Identify any trade secrets in the offer and explain why they qualify; the price and other specified evaluation-related figures or indicators may not be designated as trade secrets.