Compliance requirements
The bidder must confirm that neither it nor its management, administrative or supervisory body members or representatives have been finally convicted during the last five years of participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering, terrorist financing, illegal use of child labour or human trafficking-related offences. The bidder must also have no outstanding tax or social security payment obligations.
The exclusion grounds also cover bankruptcy, liquidation or insolvency proceedings, an agreement with creditors, suspended business activity, serious professional misconduct, agreements restricting competition, conflicts of interest, an unjustified advantage arising from involvement in preparing the procurement, early termination or sanctions under a previous contract, and the submission of false information or failure to provide requested documents. Breaches of environmental, social or labour-law obligations and enabling the employment of unlawfully staying foreign nationals are also covered.
The bidder must confirm that awarding the contract would not breach international or Estonian sanctions and that the offered goods are not subject to sanctions or originating from sanctioned areas. The bidder must also confirm that it will not use suppliers or subcontractors representing more than 10% of the contract value where they are Russian citizens, residents or entities established in Russia, or entities controlled by or acting on behalf of such persons or entities. Failure to meet these requirements may lead to rejection of the tender.
Qualification criteria and exclusion grounds
The bidder’s total net turnover for the three financial years completed by the time of publication of the contract notice must be at least EUR 300,000 excluding VAT. Turnover details must be provided in the European Single Procurement Document, and supporting documents must be submitted if requested by the contracting authority.
During the three years preceding publication of the contract notice, the bidder must have sold at least one workstation for NGS library preparation. The procurement document must include the buyer’s name and contact details, a description of the contract subject, the performance period and the contract value.
The bidder must have the right to sell and represent the proposed equipment in Estonia. Evidence must be provided by the manufacturer or, where the manufacturer is outside the European Union, by the manufacturer’s authorised representative. Where the right has been delegated further, the relevant additional authorisation documents must also be submitted.
The bidder must identify a product representative for the proposed equipment who has received manufacturer training or completed training on that equipment. The bidder must provide a confirmation and the person’s name in the European Single Procurement Document. If requested, copies of training certificates or written confirmation from the manufacturer must be provided.
The bidder must have at least two service engineers or technicians who have received manufacturer training for servicing and repairing the equipment. Their details must be provided in the European Single Procurement Document, with training certificates or written manufacturer confirmation submitted upon request.
The tender must comply with the technical specification in Annex 1. The bidder must submit the technical proposal using the required Word template, as well as the manufacturer’s English-language technical data sheet and user manual enabling verification of all technical requirements. The price must be submitted using the Annex 2 Excel form and the contracting authority’s price form in euros excluding VAT. It must include the equipment, necessary accessories and protocols, as well as delivery, unloading, installation, configuration, connection, software configuration, initial testing and training costs. The stated price must be final, with no additional payments or costs added.
The bidder must submit the participation declaration. In a joint tender, a power of attorney for the joint tenderers must be provided. Any claimed trade secret and the reason for its classification must be identified; the tender price and numerical figures used for evaluation may not be classified as trade secrets.