Compliance requirements
The bidder must not be subject to mandatory exclusion grounds under RHS § 95(1). These include relevant convictions of the bidder or its representatives for participation in a criminal organisation, breach of integrity, corruption, fraud, terrorism, money laundering or terrorist financing; enabling illegal employment of foreign nationals or violating the conditions for their employment in Estonia, including paying below the statutory wage rate; illegal use of child labour or trafficking in human beings; outstanding national taxes, duties, environmental charges or social security contributions; or circumstances where awarding the contract would breach an international or Government sanction. The contracting authority may also exclude a bidder for serious or persistent breaches of previous contracts, or for providing false information or failing to submit required information or additional documents. Participation is not permitted for companies established or resident in the Russian Federation or the Republic of Belarus. The bidder must confirm that none of these grounds applies.
Qualification criteria and exclusion grounds
The bidder’s net turnover must have been at least EUR 100,000 in each of the last two completed financial years. The bidder must submit extracts from the financial statements for those two years showing the net turnover, unless the information is publicly available to the contracting authority from a register for an entity registered in Estonia. If the financial year does not coincide with the calendar year, the requirement applies to the two most recently completed financial years. At least six months must have elapsed since the end of the last completed financial year by the tender submission date. The bid must include all required technical information using Form 1; incomplete information may result in the bid being deemed non-compliant and rejected. The bidder must provide the name and contact details of the contract signatory and the contact person for contract performance, and must include a power of attorney if signing authority does not arise from the articles of association. The bidder must confirm compliance with the procurement documents and explain any equivalence, supported by evidence where necessary. The bidder must join the contracting authority’s EPP partner portal before signing the contract and use it for submitting sales invoices. Standard payment terms are 14 calendar days for contract values up to EUR 59,999, 35 calendar days for values from EUR 60,000 to EUR 249,999, and 45 calendar days for values of EUR 250,000 or more; participation in the factoring programme results in a 95-calendar-day payment term. The bidder must identify and justify any business secrets, but may not classify the bid price or other prohibited numerical indicators as business secrets.