Design and delivery of an institutional exhibition stand and promotional gift kits

Summary

The procurement covers 24 months of designing, producing, managing and operating an institutional exhibition stand, together with promotional gifts for events. The contract provides for participation in up to 10 events and includes transport, installation, equipment setup and operation, dismantling, and storage and maintenance of reusable components. The stand must work both as a 6 × 6 m modular structure and in smaller spaces, such as 3 × 6 m or 3 × 9 m, and provide information, exhibition, engagement and meeting areas, with a large screen, LED lighting and an interactive solution. Its design must reflect the identity of the Alentejo region and address accessibility, sustainable materials and reuse. Indicative gifts per event are 300 eco-friendly pens, 300 A6 notebooks, 150 reusable bags, 150 cork key rings, 300 magnets and 35 straw hats with personalised bands; quantities may be adjusted as needed. The supplier must also provide a brief report after each event. The contract lasts 24 months, or 760 days, and has a maximum budget of EUR 74,950 excluding VAT. The offer must include a technical solution and price breakdown. Evaluation weights are technical quality 50%, price 20%, environmental sustainability and circularity 10%, innovation 15%, and the time needed to complete and make the stand available 5%. The submission deadline is 10 October 2026 at 23:59, and offers must remain valid for 66 days. Variants and a tender guarantee are not permitted.