Printing and digitisation services for Córdoba City Council notifications, ordinary correspondence and other documents

Summary

The contract covers a comprehensive service for printing, enclosing, managing communications and digitising Córdoba City Council’s administrative notifications, ordinary correspondence and other documents, in both paper and electronic formats. Work also includes IT and document-template support, processing dispatch data files, digitising and archiving delivery receipts, handling returned mail, sending SMS and email communications, adding secure verification codes and providing digital document archiving. The contract is not divided into lots. The initial term is two years from 20 January 2027, or from the day after contract signature if that occurs later; it may be extended by a further two years. The maximum budget for the initial two-year term is €240,000 excluding VAT, or €290,400 including VAT. The estimated value, including possible extensions and a contract modification of up to 20%, is €528,000 excluding VAT. Bidders must offer a single discount percentage against the maximum unit prices. Price is worth up to 95 points; reducing the 48-hour printing, folding and enclosing deadline to 24 hours is worth up to 5 points. Bidders must demonstrate the required turnover and experience in comparable services and provide a description of their quality assurance system. Performance must meet environmental, labour and data-protection requirements, including the use of certified paper from sustainably managed forests and an authorised waste-management system. Bidders must also plan for service continuity and handover at the end of the contract. The preferred bidder must provide a final guarantee of 5% of the contract amount excluding VAT.