Installation and servicing of stands at international agri-food fairs in 2027

Summary

The contract covers the design, construction, installation, maintenance and dismantling of representative stands for the Generalitat Valenciana’s agriculture, water, livestock and fisheries department at international agri-food fairs in 2027, including transport and storage. The eight planned fairs are Fruit Logistica, Biofach, Wine Paris, ProWein, Gourmets, Iberflora, Anuga and Fruit Attraction. Participation depends on sufficient exhibitor demand. If the number of participants falls below half the maximum for a fair, that fair will be cancelled and its price deducted from the contract. If cancellation is notified less than 30 calendar days before the fair and the contractor has already incurred costs, documented expenses will be reimbursed. For each fair, the contractor must design a cohesive, accessible stand and provide layout options, dimensioned final plans and 3D visualisations, then manage construction, furnishings, utilities, maintenance, cleaning, transport, storage and dismantling. Depending on the fair, the stand must include company display areas, an institutional information point, shared and storage areas, management and meeting rooms, and a showcooking area with a kitchen at specified fairs. The technical specification also requires, among other items, a screen of at least 86 inches, refrigerated display units where needed, internet access, Wi-Fi, audio and lighting equipment, and at least two 5,000 W induction hobs for showcooking. At Fruit Logistica, the contractor must provide a juicer and enough oranges bearing the protected geographical indication for Valencia citrus for all fair days. Additional services include fair staff, including hosts who speak the languages specified for each event; an on-site coordinator available throughout each fair; travel and hotel accommodation for the authority’s staff; exhibitor brochures and a QR-code catalogue; waste management; a first-aid kit; and permits and fees required by the fair organisers. Product promotion and event expenses are reimbursable against evidence up to EUR 5,000 per fair. The contractor must provide an itemised final account with supporting documents, a service report and photographs of the stand and the site after dismantling. The contract term is 10 months. The budget is EUR 1,214,442.42 excluding VAT; the total including 21% VAT is EUR 1,469,475.33. The estimated value is EUR 1,457,330.90. Bids must comply with the technical specifications. The administrative documents provided do not state specific minimum turnover, previous-experience or professional-certification thresholds; these should be checked in the official tender documents.