Provision of a secure file-exchange platform

Summary

The tender concerns a framework agreement for a secure file-exchange platform delivered as a hosted SaaS service. The platform must support end-to-end encrypted file and email exchange, mass distribution and file submission for the public authority and its members. The expected term is 36 months in the procurement description, while the draft cloud contract specifies a minimum term of 48 months; this discrepancy must be checked in the final tender documents. The estimated demand is about 400 users over 36 months, with a stated maximum of 600 users or EUR 250,000 net in the procurement document. The draft contract instead states an estimated 400 users per contract year and a maximum of 4,000 users. The contracting authority is not obliged to place orders. The estimated procurement value is EUR 376,000, and the notice deadline is 13 October 2026; the tender document also contains a conflicting reference to 12 October 2026, 12:00, so the official platform should be checked before submission. Price accounts for 60% of the evaluation and service quality for 40%. The evaluated price is based on one user per month multiplied by 400 users and 12 months. Quality scoring covers form input options, security documentation and the ability to expand cloud storage within a maximum of 48 hours. Ancillary tenders are not permitted. The winning offer is the economically most advantageous offer with the highest overall score.