Room-booking software for desk sharing

Summary

The procurement concerns room-booking software for the City of Chemnitz workforce to support desk sharing. The bidder must provide a ready-to-use solution that works in standard web browsers and on mobile devices, and can operate within the city’s managed mobile-device-management infrastructure. The software must work independently of email or groupware systems, send calendar invitations in .ics format, and support the city’s Keycloak identity service and user management. The solution must be hosted in a certified data centre, with evidence submitted as part of the offer. At least 70% of its interfaces and functions must meet the digital accessibility requirements when the offer is submitted. The bidder must also state how long it will take to make the solution fully operational and available for use by the city’s administrators; completion within two weeks receives the highest schedule score. Gross prices are used for evaluation, and price differences are measured against the lowest-priced offer.