Printing and copying solutions for Greven city administration and schools

Summary

The City of Greven is procuring 156 new multifunctional printing and copying systems for its administration and schools: 33 A3 colour, 9 A3 monochrome, 41 A4 monochrome and 73 A4 colour devices. The contract covers delivery, pre-configuration, installation and connection, use of the systems for 60 months, software, maintenance and all consumables except paper and the initial supply of staples. At the end of the contract, the equipment must be removed and its storage media securely erased or, where necessary, physically destroyed. The bidder must provide an integrated device and management solution, scanning and document-management functions, and authentication and Follow-Me printing for the administration. The annual pricing calculation assumes 4.1 million monochrome pages and 900,000 colour pages; these are estimates only and do not create a minimum-purchase commitment. The contract starts on 1 April 2027 and lasts 60 months. Price accounts for 80% of the evaluation and quality for 20%; alternative bids are not permitted. Bids must be submitted electronically in German by 7 September 2026 at 10:00. Requirements include manufacturer authorisation for dealers and, no later than contract award, a Blue Angel certificate or equivalent evidence.