Gymnasium Lohne school trip to Rome in September 2028

Summary

Gymnasium Lohne is procuring a school trip to Rome for grades 5–13, with approximately 1,300 participants, from 15 to 22 September 2028. The contractor must organize the trip and provide German-language support, overnight return coach travel from the school in Lohne, accommodation in bungalow-style units at a campsite near Rome, meals, and the arrangements for excursions and admissions. The trip requires five nights’ accommodation, single rooms for teachers, a tour escort on every coach and, for groups of at least 800, an additional empty coach for transporting ill participants. The bid must state a price per registered participant for a total group of at least 1,000. The offer must cover the full service described: coaches must have air conditioning, toilets and reclining seats, and drivers must work in pairs or in shifts; local arrangements must include a German-speaking tour guide, medical care, transport to medical facilities when needed and an interpreter. Accommodation must be near Rome and include bungalows with kitchens, heating, air conditioning and private bathrooms/toilets, as well as a pool and leisure facilities. Full-board catering is required for the group, including arrangements for special diets. The contractor must also organize excursions, admissions and coach access permits for the four programme days. Bidders must demonstrate experience organizing trips for groups of at least 1,000 and name at least two institutions for which such trips were organized. Two references for comparable services delivered in the previous three years are also required. The offer must be submitted electronically in German, using the prescribed forms and with a signature, together with the suitability declaration, price sheet and minimum-pay declaration.