Purchase of Vehicle Maintenance and Repair Services

A bidder may be excluded if it, or a member of its management, administrative or supervisory body or an authorised representative, has a final conviction within the previous five years for participation in a criminal organisation, corruption, fraud, terrorism-related offences, money laundering or terrorist financing, child labour or human trafficking. Exclusion may also apply for breaches of tax or social security payment obligations; breaches of environmental, social or labour law; bankruptcy, insolvency, liquidation, an agreement with creditors, a similar national procedure, administration of assets by a liquidator or court, or suspended business activity; serious professional misconduct; agreements intended to distort competition; an unavoidable conflict of interest; or involvement in preparing the procurement that creates an advantage which cannot otherwise be remedied. Other grounds include serious or repeated failures under previous contracts resulting in early termination, damages, price reduction or penalties, and false or misleading information, withholding information, failure to provide requested supporting documents, or improper attempts to obtain confidential information or influence the procurement decision. A bidder may also be excluded for enabling a foreign national without a lawful basis to work, violating rules on foreign nationals’ working conditions or pay, being subject to an international sanction, or having a relevant tax offence conviction. The tax-related grounds cover the bidder’s country of establishment and the contracting authority’s country, where different. The notice sets a zero-euro threshold; the stated clarification notes that a tax-debt certificate is not issued where the debt is under EUR 100 or payment has been rescheduled. Where applicable, the bidder may provide evidence of measures taken to restore its reliability.

For the previous three financial years completed by the start of the procurement, the bidder’s annual net turnover must be at least: Lot 1 (Tallinn), EUR 50,000 per year, EUR 150,000 in total; Lots 2–5 (Tartu, Pärnu, Jõhvi and Kuressaare), EUR 30,000 per year, EUR 90,000 in total; Lot 6 (Võru), EUR 20,000 per year, EUR 60,000 in total; Lot 7 (Rapla), EUR 15,000 per year, EUR 45,000 in total; Lots 8–14 (Kärdla, Paide, Haapsalu, Viljandi, Rakvere, Jõgeva and Valga), EUR 10,000 per year, EUR 30,000 in total. The successful bidder must provide extracts from the annual accounts for the last three financial years showing net turnover. This is not required from a legal entity registered in Estonia when the information is publicly available to the contracting authority through a database. For each lot, the service point must be within the relevant town or settlement, or no more than 5 km from its boundary, and service must be available Monday to Friday from 09:00 to 17:00. The bidder’s workshop must have at least three vehicle work bays (lifts and/or inspection pits), and at least one mechanic must be available at the service address. A warranty of at least 24 months must cover both completed work and installed spare parts. The bidder must submit the spare-parts product-group discount table and spare-parts basket using the prescribed forms, and offer all product groups and parts listed in them. Lots 2–14 also require seasonal tyre storage in accordance with the technical specification. Prices must be submitted in the prescribed format, and conditional tenders are not permitted. The bidder must confirm compliance with the tender documents and, where relevant, explain equivalence and provide supporting evidence. For a joint tender, the participants must appoint an authorised representative and include an authorisation. The bidder must identify and justify any information claimed as a trade secret; tender prices and numerical figures used for evaluation may not be classified as trade secrets.