Manned Security Services

The bidder must confirm that none of the exclusion grounds set out in § 95(1), § 95(4)(8), or § 95(4 prim) of the Estonian Public Procurement Act apply. The contracting authority may also exclude a bidder under § 95(4)(8). Where applicable, the authority will verify exclusion grounds in accordance with § 96, except for the procedure in subsection 1. A bidder must also not be subject to a restriction preventing it from participating based on its place of establishment or residence, as provided for in § 95(4)(12) and § 7(3).

The bidder must hold a valid activity licence for the activity specified in § 4(1)(1) of the Security Activities Act. The contracting authority will check the licence in the Register of Economic Activities. If the information is not available there, the bidder must provide documents proving compliance. A bidder established outside Estonia that does not hold a valid security services licence issued by the Estonian Police and Border Guard Board must submit a copy of a licence issued in its country of establishment or evidence that it is authorised to provide the services under that country's laws. The bidder must hold valid professional liability insurance with coverage of at least EUR 100,000, covering claims that the contracting authority or third parties may bring as a result of the contractor's or its employees' acts or omissions during contract performance. With its tender, the bidder must provide a valid insurance policy or a binding confirmation from the insurer that the required coverage can be obtained by the start of the service at the latest. The insurance must remain continuously valid throughout contract performance. At least three security managers must work for the bidder under an employment or other contractual arrangement. Each must hold a valid level 5 security manager professional certificate or higher and have Estonian language proficiency at B2 level or higher. The bidder must provide their names, qualifications and Estonian language levels. During the 36 months preceding the start of the procurement, the bidder must have completed at least three contracts for staffed security services, each worth at least EUR 30,000 excluding VAT. An ongoing contract also qualifies if at least EUR 30,000 worth of staffed security services was duly provided under it during that 36-month period. The bidder must submit the list of contracts using tender document form 2. The contracting authority may verify the information with the other contracting party. For service delivery, the bidder must have at least 20 security guards, each holding a level 3 security guard professional certificate or higher and having Estonian and Russian language proficiency at B2 level or higher. The bidder must provide their names, certificate numbers and language levels. The bidder must operate a control centre 24 hours a day, with at least two people on duty at all times. For a joint tender, the bidders must provide a power of attorney for their representative using tender document form 1, confirmation from each joint bidder that no exclusion grounds apply, and information on the size and nature of the contract share to be performed by each. The tender must be submitted by the bidder's legal representative or an authorised representative; in the latter case, a digitally signed power of attorney must be provided. The bidder must identify and justify any information claimed as a trade secret, but may not classify the tender price or numerical figures corresponding to the award criteria as trade secrets. Conditional tenders are not permitted. By submitting a tender, the bidder confirms acceptance of the tender document requirements. The notice does not specify award criteria.