Compliance requirements
The bidder must confirm that neither it nor its management or supervisory body members, procurists, or other persons authorised to represent, control or make decisions for it have received a final conviction within the last five years for participation in a criminal organisation, corruption, fraud, terrorism, money laundering, terrorist financing, child labour or other forms of trafficking in human beings. Where relevant, the bidder must describe the conviction, the exclusion period and any measures taken to restore its reliability.
The bidder must not have breached its tax or social security payment obligations, be bankrupt, be subject to insolvency or liquidation proceedings, have entered into an arrangement with creditors, or have suspended its business activities. There must also be no serious professional misconduct, anti-competitive agreements, unavoidable conflict of interest, significant or repeated breach of a previous public contract, submission of false information, failure to provide required information or documents, or improper influence on the contracting authority’s decision-making process.
The bidder must confirm that it has not breached environmental, social or labour-law obligations and that no exclusion ground applies concerning the employment of unlawfully staying foreign nationals, international sanctions, tax offences or restrictions on participation in the procurement. The bidder must also confirm that the proposed goods are not subject to sanctions and do not originate from a sanctioned region, that more than 50% of the ownership is not held directly or indirectly by Russian citizens, residents or entities established in Russia, and that subcontractors, suppliers or relied-upon entities connected to such persons will not account for more than 10% of the contract value. Where required, evidence concerning ownership, beneficial owners, subcontractors and suppliers must be provided.
Qualification criteria and exclusion grounds
The bidder must have achieved net turnover of at least EUR 16,400 in each of the last three completed financial years. Where the financial year is the calendar year, this concerns 2023–2025. The requirement must be supported by turnover figures submitted by year in the European Single Procurement Document.
The bidder must have completed at least one contract in the field of printer rental during the 36 months preceding the start of the procurement, with a completed value of at least EUR 4,900 excluding VAT. The bidder must provide the customer’s name and contact details, a description of the contract, the performance period and the contract value. If the contract was concluded earlier or is still ongoing, the value completed during the relevant 36-month period must be stated.
The tender must include a technical offer containing all information and device parameters needed to verify compliance with the technical specification. The proposed device must be new and comply with the tender documents; where relevant, equivalence must be explained and supported with evidence.
The tender must be submitted by the bidder’s legal or authorised representative. If submitted by an authorised representative, proof of authority must be included. For a joint tender, the bidders must submit a power of attorney, confirmation of joint and several liability and a procurement passport for each joint bidder.
The tender price must include transport and delivery to the University of Tartu Observatory at Observatooriumi 1, 61602 Tõravere, installation, configuration including copying the address book and other important data from the previous device, user training, and removal of the device at the end of the lease or after early termination. The monthly lease price and the prices for A4/A3 black-and-white and colour prints must not increase during the 60-month lease. The monthly lease price must include spare parts, consumables, paper, maintenance, repairs and service calls. The bidder must provide a 10-business-day testing period for the device.