Christmas Gathering for Retired Beneficiaries in Lisbon 2026

Summary

The tender seeks a provider to organise a Christmas-themed gathering in Lisbon on 3 December 2026 for retired beneficiaries of the public administration social services. The contract covers venue and supporting infrastructure hire, as well as catering for up to 750 people: lunch at 12:30 and an afternoon snack at 16:30. The venue must be within Lisbon city limits; it must be available for preparation and decoration on 2 December and for the event on 3 December. The technical requirements include seating for up to 750 people, a stage and dance area, sound and lighting equipment with technicians, cleaning, security, cloakroom staff, and catering and service personnel. Catering includes lunch and an afternoon menu, plus separate meals for the band and support group; lunch and the snack must be served at the tables by uniformed staff. The specified minimum attendance is 620, and the contracting authority may cancel the activity if fewer people register. The total bid price excluding VAT must not exceed EUR 46,637.50. The food and drinks component is capped at EUR 34,314.50, plus VAT at 13% and 23%; venue hire, infrastructure and related services are capped at EUR 12,323, plus VAT at 23%. The stated contract duration is two days, and the contract notice identifies price as the sole award criterion. Bids had to be submitted through the VORTAL electronic platform by 9 October 2026 at 23:59 and remain valid for 66 days. Participating companies must be duly licensed to provide the relevant services and submit an HACCP certificate, the bid documents, and the subsequent eligibility and compliance documents. No bid security is required.