Provision of conference, catering and hotel services for the organisers of the “Everyone Can Help” campaign

Summary

The tender covers the comprehensive organisation of a two-day conference and training stay on 1–2 October 2026, including accommodation, catering, a conference facility and musical entertainment. The service is for 35 overnight guests and meals for 36 people. The hotel must be at least three-star, listed in the central register of hotel establishments, located 50–100 km from the contracting authority in Gdansk and no more than 600 m from the sea coastline. Free parking for up to 20 cars must be available at the hotel or within 100 m.\n\nThe supplier must provide 35 single rooms, a private air-conditioned conference room for 36 people, the specified equipment and technical support, coffee breaks, lunches, breakfast, a formal dinner and a DJ from 20:00 to 01:00 on the first day. The menu must meet detailed requirements for quantities, hot, vegetarian and gluten-free options, fresh products and allergen labelling. A detailed menu must be submitted at least 10 days before the event and approved by the contracting authority before catering begins.\n\nThe gross price in Polish zloty is weighted at 80% and the hotel standard at 20%; three stars earns 0, four stars 10 and five stars 20 points. The tender must be submitted electronically in Polish by 14 September 2026 at 09:00. No bid guarantee or performance security is required, and no separate financial, technical or professional capacity conditions are specified.