Provision of hotel services for the Fryderyk Chopin Institute’s recording projects from September to November 2026

Summary

The tender concerns hotel accommodation for artists participating in recording projects of the Fryderyk Chopin Institute. The service covers 363 single-room nights with breakfast in a four-star hotel: 198 nights from 25 September to 2 October 2026 and 165 nights from 14 to 20 November 2026. The hotel must be no more than 2,200 metres walking distance from the Witold Lutosławski Polish Radio Concert Studio at 59 Modzelewski Street, Warsaw, and must provide a 24-hour reception contact number during the events. Offers are evaluated by price (70%) and distance (30%); hotels within 500 metres receive the maximum distance score, while hotels over 2,200 metres are rejected. The structured notice gives an offer deadline of 28 August 2026 at 12:00, whereas the SWZ document states 20 August 2026 at 12:00; this discrepancy must be verified in the official procurement documents. The offer must include the offer form, pricing form, exclusion declaration and, where applicable, consortium, resource-availability and power-of-attorney documents.