Establishment of a Dynamic Purchasing System for the Supply of Office Supplies

Summary

Hospital Intermutual de Levante is establishing a dynamic purchasing system for the supply of office materials and related products. Its three categories cover office and computer equipment and supplies; printed products and related items; and radio, audiovisual, communications and telecommunications equipment. Suppliers must transport the goods and deliver them to the hospital’s warehouse. The system will run initially for one year, with up to three one-year extensions. The estimated value for the initial period is €15,000; the total estimated value, including extensions and a possible modification, is €62,000 excluding VAT. Companies may apply to join one or more categories. The initial application period is 30 calendar days from dispatch of the contract notice, but the system remains open throughout its term to new companies meeting the admission criteria. Only companies admitted to the relevant category may bid for subsequent supply contracts; they will generally have 10 calendar days to submit an offer after invitation. The specific supply, technical details and award criteria will be set out in separate documents for each subsequent contract. Offers may be assessed on price and technical aspects, potentially including environmental performance, quality, delivery time, warranty and supply arrangements. Offers exceeding any applicable unit-price or total-price cap will be rejected. To join, bidders must demonstrate financial and technical capacity and submit the required application, responsible declaration, company and representative-authority documents, evidence of compliance with tax and social security obligations, and civil liability insurance at least equal to the estimated contract value. The detailed capacity thresholds are set out in the qualification requirements. Products must comply with applicable safety, quality, environmental and other relevant rules; generic brands are not accepted. The standard delivery deadline is 72 working hours after receipt of an order, reduced to 24 working hours for urgent orders. Goods must be delivered in proper condition and packaging; the supplier is responsible for transport, distribution and removal of packaging waste.