Hotel services, catering services and conference room rental for organizing a meeting on 26-28 October 2026

Summary

The procurement concerns hotel services (accommodation with breakfast), catering services (three lunches, two dinners and three coffee breaks) and conference room rental for a three-day meeting from 26 to 28 October 2026. The venue must be located in Warsaw, Mazowieckie or Łódzkie voivodeships and be at least a 3-star hotel or an equivalent resort. Accommodation for 95 participants for two nights; catering for three days (I-III days) including lunch and two dinners (I-II days) and three coffee breaks; conference room with required equipment for all three days; participant numbers may be reduced to 73 if the hotel is in Warsaw city. Coffee must be Fairtrade-certified or equivalent; employment of directly engaged staff under a contract of employment; confidentiality obligations apply; all other obligations stated in the tender documents.