Tender specification for office and organizational materials

Summary

This tender concerns the supply of office and organizational materials to the City of Frankfurt am Main under a framework agreement. The framework is divided into two lots: Lot 1 – Office materials, Part 1 (fixed price, environmental packaging requirements) and Lot 2 – Organization, paper and presentation supplies. The maximum framework value is 1,589,918.35 EUR (net). Estimated call-off amounts are: Lot 1 at 814,710.24 EUR and Lot 2 at 775,208.11 EUR. Orders are placed by individual city offices, departments, schools and day-care centers and delivered directly to their locations. The framework remains in place for up to 3 years (36 months) and can be extended automatically for up to 1 additional year (total 48 months) unless the contracting authority terminates at least 12 months before the end of the current term. When extensions are possible, they are to be agreed under the same terms; price adjustments may be requested six months before extension, subject to demonstrable cost increases. Packaging must be environmentally friendly (e.g., recycled materials, minimal packaging). The award considers price (85%) and sustainability of delivery (15%) as key criteria; mandatory requirements on product quality, environmental and social compliance are specified in the contract documents.