Compliance requirements
The tenderer must confirm on Form HD Annex 5 that neither the tenderer nor its management, administrative or supervisory body members, procurists or authorised representatives have, within the last five years or during an applicable exclusion period, been convicted of participation in a criminal organisation, corruption, fraud, terrorism or terrorist financing, money laundering, illegal child labour or human trafficking-related offences. Conviction related to enabling an unlawfully residing foreign national to work or breaching the conditions for a foreign national’s employment in Estonia is also an exclusion ground.
The tenderer must not have outstanding tax, social security or environmental charge liabilities, and awarding the contract must not breach international or Government sanctions. The contracting authority may also exclude a tenderer for a serious or repeated breach of a previous public contract, false information, or failure to submit required information or documents. In a joint tender, each joint tenderer must provide separate confirmations on Form HD Annex 5. The tender must also include a sanctions-compliance confirmation; supporting evidence must be provided if requested.
Qualification criteria and exclusion grounds
The tenderer must be registered in the commercial register of an EU Member State, an EEA contracting state or a country that is a party to the WTO Government Procurement Agreement, where registration is required under the law of the tenderer’s country of establishment. A valid registration certificate must be provided upon request; a tenderer registered in Estonia does not need to submit a copy if the information is publicly available.
The tenderer’s net turnover must have been at least EUR 1,600,000 excluding VAT in each of the last three financial years completed before the start of the procurement, namely 2023, 2024 and 2025. Turnover must be reported on Form HD Annex 5 and, if requested, evidenced by an extract from the annual accounts or another suitable document.
Within the 60 months preceding the start of the procurement, the tenderer must have properly completed at least one building construction contract. The contract must have involved construction, renovation or reconstruction works on a building with a closed net floor area of at least 500 m², and the works must have been accepted without material breaches. The contract details must be provided on Form HD Annex 5 and, if requested, confirmed by the client.
The tender must include the participation application on Form HD Annex 2 and the tender price in euros both in the required tender structure and in the price submission form in HD Annex 7. All applicable fields must be completed, and the price submission form must not be altered or supplemented with additional remarks. Conditional tenders are not permitted. The tender must comply with the procurement documents; where an equivalent solution is offered, its equivalence must be explained and supported by evidence. Joint tenderers must appoint an authorised representative, confirm joint and several liability, and submit a power of attorney signed by all joint tenderers using Form HD Annex 4.
Under the environmental compliance requirements, all wood used in the furniture must come from legal sources, and evidence of origin must be submitted upon delivery. Examples of acceptable evidence include an FSC certificate or a FLEGT or CITES licence. Substances on the REACH Candidate List present in the product or any component or material above 0.1% by mass must be declared, and evidence of their presence or absence must be provided upon delivery. The furniture must be detachable and repairable with hand tools by an untrained person; dismantling and repair instructions that allow replacement of parts without damaging the furniture must be supplied with it. The furniture must be covered by a warranty of at least two years, including repair and, where necessary, a replacement product, and spare parts or functionally equivalent elements must remain available for at least two years after delivery.
If the tenderer relies on another entity’s economic, financial, technical or professional capacity, the other entity’s details must be provided on Form HD Annex 5 and its confirmations on Form HD Annex 5.1.