Audiovisual equipment for meeting rooms

Summary

The tender covers the phased supply, installation, configuration and maintenance of audiovisual equipment at the Barneveld town hall and municipal yard. The solution must support Microsoft Teams hybrid meetings in small, medium and large rooms and in multifunctional rooms for at least 10 participants. The estimated value is EUR 300,000. The contract will run for four years and may be extended three times by two years, for a maximum total duration of ten years. Implementation will take place in phases from 2026 to 2028. The bidder must submit a compliant tender by 11 November 2026 at 23:59. The submission must include a signed European Single Procurement Document, conformity declaration, responses to the qualitative award criteria, and signed and editable price forms. The tender covers the complete single lot; variants and partial bids are not permitted. The contract will be awarded on the basis of the best price-quality ratio. The quality topics are employee user experience, proactive service, and the design and fit-out of the Teams Rooms XL spaces. Key obligations include allocating at least 5% of the tender price wage bill to social return, supplying Microsoft-certified equipment through official European distribution channels, ensuring secure network and update management, providing maintenance, and meeting the warranty requirements. The bidder must demonstrate adequate financial and technical capacity and previous experience with comparable Microsoft Teams Rooms solutions.